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Administrative Assistant


Division/Department: Front Office Staff
Location: IMPC, New Albany, MS
Job Title: Administrative Assistant
Reports to: Kay Ward, Office Manager
Type: Full-time
Hours 40/week

General Description

  • Perform secretarial duties using specific knowledge of medical terminology and clinical, laboratory and hospital procedures.  Duties may include scheduling appointments, billing patients, and compiling and recording medical charts, reports and correspondence.  Will be responsible for developing and maintaining the provider schedules and the release there of to the appropriate staff.  Will be responsible for the ordering of supplies for the clinic on both the medical and clerical side.  Responsible for helping set up New Hires in system and getting everything ready for Employee Start Date.  Responsible for filing of paperwork in Office Managers office to include personnel files. Will learn Quickbooks and help post bills and print checks.  Will learn how to run reports in Quickbooks and assist in maintaining the balancing of the books. Will speak with vendors when Office Manager is unavailable and set up appointments with vendors at a more convenient time. Will work closely with Management Staff on outside promotional events (ex: Baby Fair, Health Fair). Will order and maintain stock on all promotional items.  Must be able to operate a computer with Microsoft Office Pro products.  Must be able to create Word, Excel, and Powerpoint presentations.  Must be able to operate phone system, fax, copier, calculator and other basic office equipment.  Must be able to communicate effectively in writing and when speaking to others. Will be responsible to rotate working Saturday shifts with the Front Desk Staff and all of the duties that job entails (See Front Desk Job Description for details). Responsible for running errands to include going to bank, BMHUC, and to pick up lunch when needed.

Work Experience Requirements

  • Two or more years experience in medical office setting (preferred, not required)

Education Requirements

  • High school diploma or GED required
  • Degree in Marketing preferred but not required

Location - IMPC

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