Assistant Director of Admissions

Yellowstone Academy

 

Title:                  Assistant Director of Admissions

Department:      Advancement

Reports to:        Director of Admissions & Marketing

Qualifications

Bachelor’s degree 3+ years’ experience in communications and marketing, nonprofit, development, or school experience is a plus.

Job Classification: Full-time, Exempt

Travel: Regular local travel required

Organizational Overview

Founded in 2001 and rooted in the Christian faith, Yellowstone Schools* collectively educates 600 children in Pre-K through 9th grade and will grow a grade each year to serve 12th grade by 2026. Yellowstone partners with students and families—regardless of financial means—to provide a life-changing education, develop a strong moral foundation, and prepare scholars for life beyond high school. The K12 campus is located in the Third Ward, one of Houston's oldest historically Black neighborhoods.

 Most students served live in communities without access to strong educational opportunities. With an average class size of 16 to 18, our students experience a rich academic and co-curricular model while receiving bus transportation, two meals a day, and access to a comprehensive student support program.

*Yellowstone Schools consists of a cooperative of two school systems: a lower school (a private Christian school serving PreK-5th grade) and an upper school (a tuition-free, public charter school growing to serve 6th-12th grade). The lower school and upper school are distinct legal and financial entities with separate governing boards. The name Yellowstone Schools reflects each school system’s shared mission, vision, values, culture, and leadership. Each school complies with all applicable federal and state laws.

Position Overview:

Yellowstone Schools in Third Ward, Houston, TX is seeking a highly motivated and dynamic individual to join our team as an Assistant Director of Admissions. This position is designed to provide valuable experience and development opportunities to the successful candidate, with the goal of transitioning into the Director of Admissions role within one year. The Assistant Director of Admissions will play a pivotal role in driving student enrollment, fostering positive relationships with prospective families, and ensuring a seamless admissions process.

Responsibilities:

1. Admissions Strategy and Planning:
   • Collaborate with the Director of Admissions to develop and implement comprehensive admissions strategies and plans.
   • Assist in setting annual admissions goals and objectives aligned with the school's mission and enrollment targets.
   • Research and analyze market trends and competitor data to identify opportunities and challenges for student recruitment.
2. Admissions Process Management:
   • Oversee the end-to-end admissions process, from initial inquiry to enrollment, ensuring efficiency, accuracy, and compliance with school policies and regulations.
   • Conduct applicant interviews and assessments, providing guidance and support to prospective families.
   • Maintain accurate records and manage the admissions database (Salesforce) to track applicant progress and generate reports as needed.
   • Coordinate admissions events, including open houses, campus tours, and information sessions.
3. Relationship Building:
   • Cultivate positive relationships with prospective families, guiding them through the admissions journey and addressing their concerns or questions promptly.
   • Collaborate with faculty, staff, and other school stakeholders to showcase the unique educational opportunities and benefits of the school.
   • Represent the school at external events, fairs, and conferences to promote enrollment and establish partnerships within the community.
   • Collaborate with advancement team to develop admissions materials, including brochures, newsletters, and digital content.
4. Data Analysis and Reporting:
   • Collect and analyze admissions data to identify trends, areas for improvement, and strategies to optimize enrollment.
   • Prepare regular reports on admissions metrics, such as conversion rates, retention rates, and demographic analysis.
   • Utilize data-driven insights to enhance recruitment strategies, target specific populations, and improve the overall admissions experience.
5. Professional Development and Succession Planning:
   • Participate in professional development opportunities to enhance knowledge of admissions best practices, enrollment management, and independent school trends.
   • Collaborate with the Director of Admissions to develop a succession plan for assuming the Director of Admissions role within one year.
   • Actively engage in mentoring and training activities to develop leadership skills and gain a comprehensive understanding of the school's admissions operations.

Competencies & Attributes:

• Self-motivated,  self-directed, and a quick learner
• Ability to manage multiple priorities in a fast-paced, dynamic setting
• Meets internal and external deadlines
• Excellent communicator; excels in delivering ideas, concepts, and information verbally, in writing, and graphically
• Highly competent with Adobe Acrobat, Google G-Suite, Microsoft Office Suite,  mass email and social media platforms, and project management software like Monday.com
• Practices sound judgment and demonstrates cultural competency  in communicating with diverse audiences
• Exhibits emotional intelligence, with the interpersonal skills to develop and sustain impactful relationships with an array of diverse constituencies
• Collaborates with advancement team members to meet shared objectives
• Ability to work some nights and weekends during peak admission seasons

 

Work Environment & Physical Demands:

The work environment can be very active and deal with a wide variety of challenges, deadlines, and a varied and diverse array of contacts. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee will primarily work in a traditional climate-controlled office environment. The employee must occasionally lift and/or move up to 25 pounds.  While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee is frequently required to stand; walk; sit and reach with hands and arms. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision, distance vision, depth perception, color vision, and the ability to adjust focus. Occasionally, the employee may work intermittently in outside weather conditions, including extreme heat and cold; specifically for events. The noise level in the work environment is usually moderate.

Compensation and Benefits

Compensation will be commensurate with qualifications and experience. Yellowstone Schools offers a competitive benefits package that includes medical, dental, and vision insurance, a SIMPLE IRA program with employer matching, supplemental life and short-term disability insurance, and paid sick leave. 
 

Application Process

To apply for this position, please complete an online application found at www.yellowstoneschools.org/employment. Yellowstone will notify candidates if they are selected for the next round of the application process. 

 

Yellowstone Schools is a non-denominational Christian school and all employees must be professing Christians. Yellowstone does not refuse to hire and does not release any individual, or otherwise discriminate against any individual with respect to compensation, terms, conditions, or privileges of employment because of the individual’s race, color, sex, or national or ethnic origin.  Nor does Yellowstone Schools limit, segregate, or classify its employees or applicants for employment opportunities or otherwise adversely affect the status as an employee because of the individual’s race, color, sex, and/or national/ethnic origin.