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Accounts Payable Clerk


Job Description

DEC, a premier Texas civil engineering firm, is currently seeking an Accounts Payable Clerk for our Houston office. Under the direction of the Controller, this position will have the duties listed below.

Responsibilities (include but not limited to)

  • Collect and date-stamp mail daily
  • Route invoices to appropriate personnel for approval of payments
  • Match invoices to packing slips and other backups
  • Review invoices for accuracy and duplication and verify quantities, unit pricing, sales tax, etc.
  • Analyze invoices for FAR compliance and determine allowability
  • Assign vendor numbers and suitable general ledger codes
  • Prepare and enter purchase journals into Unanet AE
  • Issue checks and pay vendor accounts upon approval; make routine monthly payments
  • Process daily check requests, including those that require special handling
  • Copy admittance advice, mail payments, and attach original invoices to copy of check for permanent record
  • Request W-9s for new vendors
  • Research accounts and handle vendor inquiries by telephone, fax or email
  • Obtain approval of subcontractor invoices from Project Managers for payment
  • Process employee expense reports and verify calculations and receipts/general ledger codes; distribute expense reimbursement checks
  • Uphold internal accounting controls and related policies and procedures
  • Maintain paid vendor files
  • Update monthly cost report
  • Assist with year-end audits
  • Process 1099-MISC and 1099-NEC annually 
  • Perform other such duties as may be required


  • Associate degree in Accounting or Business is preferred
  • 3+ years of experience, preferably in engineering, architecture or similar field
  • Proficient in MS Office (Outlook, Word, Excel), knowledge of Access is helpful
  • Experience with Unanet AE or other ERP considered a plus
  • Professional and positive attitude
  • Detail-oriented and places high-value on accuracy
  • Good organizational and time management skills                      
  • Excellent communication skills and the ability to work with a diverse team
  • Desire to be an efficient and productive team member

Apply today or email your resume to

Location - Houston-Accounting

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