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Director of Admissions & Outreach

Yellowstone Academy

Reports to:  Chief Advancement Officer 


Qualifications, Education and Requirements

Bachelor’s Degree – 3 years’ of experience in Admissions, Marketing/Communications, or Advancement with specific experience in community outreach; advanced competency in Microsoft Office Suite; familiarity with databases – specific experience with SchoolMint and Skyward a plus. Reliable transportation; local, off-campus travel; and ability to work nights and weekends required.


In lieu of Bachelor’s Degree – 10+ years’ of experience in an externally-facing role, with specific results in community outreach, sales, and/or student admissions/enrollment.  Strong ties to Houston and its Greater Third Ward community; advanced competency with Microsoft Office Suite and databases – specific experience in SchoolMint and Skyward a plus. Reliable transportation; local, off-campus travel; and ability to work nights and weekends required.


Company Overview

Founded in 2002, Yellowstone Academy is a unique Christian private school for 250 students in preK3 through 4th grade. At Yellowstone, we believe every student is born with purpose and destined for success. We inspire, empower, and invest in our students to achieve their highest potential and fulfill their intended purpose. As a faith-based private school, we serve students from communities where there is no access to strong educational opportunities. With an average class size of 16 to 18 children, our students experience a rich academic and co-curricular model, while receiving bus transportation, two meals a day, and access to a comprehensive student support program.


Yellowstone Academy operates on a beautiful Third Ward campus built in 1927 that is less than half a mile from downtown Houston. As part of its unique program, the Academy is co-located with Yellowstone College Prep, a public charter that is growing to serve students in 5th-12th grade. This innovative public/private model is the first of its kind in the state of Texas. These two schools will operate through a shared services agreement as they leverage the Academy’s fifteen years of success and expand to serve nearly 1,000 students in pre-K through 12th grade within the next five years.


Essential Duties

  • Identify and coordinate initiatives to promote Yellowstone within the community
    • Oversee school booths at trade shows, fairs, conferences
    • Provide campus tours for visiting families and community partners
    • Organize and manage community events, including information sessions
  • Focus on proactive outreach and relationship building with key partners to support admissions and interest in Yellowstone Schools, including neighborhood schools, businesses, churches, community organizations, associations
  • Manage charter school lottery, admission forms and application process; year-round management and oversight required
  • Answer admissions queries via personalized emails, phone calls, and in-person visits
  • Administer data on current enrollment activity and prepare reports
  • Interview prospective families and organize student observation visits/testing
  • Regularly review the admissions section of the school website and recommend updates
  • Refine and streamline the admissions process, integrating best practices
  • Work closely with the Director of Grants and Communications on admissions marketing materials
  • Manage sensitive information and maintain confidentiality at all times 
  • Travel to various recruiting, admissions and community-based events to market school to prospective students


Other Duties

  • Contribute to the advancement team, including participating in team meetings, assisting with and attending events, and interacting with stakeholders.
  • Other duties as assigned


Competencies & Attributes

  • Action-oriented - Takes on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
  • People person - Enjoys meeting new people and building relationships 
  • Drives results - Consistently achieves results, even under tough circumstances.
  • Excellent communicator – Excels in delivering ideas, concepts, and information in writing and verbally. Networker - Effectively builds formal and informal networks inside and outside the organization.
  • Collaborates - Builds partnerships and works collaboratively with others to meet shared objectives.
  • Self-directed - Strategic problem solver who takes initiative and is interested in shaping this new position and program
  • Flexible - Willingness and ability to work evening and weekends


Work Environment & Physical Demands:

The work environment can be very active and dealing with a wide variety of challenges, deadlines, and a varied and diverse array of contacts. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  The employee must occasionally lift and/or move up to 25 pounds.  While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee is frequently required to stand; walk; sit and reach with hands and arms. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee will be significant local travel in the greater Houston area, specifically in areas of the third ward.  Specific vision abilities required by this job include close vision, distance vision, depth perception, color vision, and the ability to adjust focus. Occasionally, the employee may work intermittently in outside weather conditions, including extreme heat and cold; specifically, for events. The noise level in the work environment is usually moderate.


Yellowstone Values

Every employee at Yellowstone is committed to our PRIDE values.


Positive: At Yellowstone, we smile first. We are a positive presence on campus and extend a good-natured grace and enthusiasm in all personal interactions.


Responsible: We follow through on our promises and commitments. We own our actions and will never settle for less than our best effort.


Integrity: We demonstrate integrity in all circumstances and always put the best interests of the Yellowstone community first. We “walk the talk” and lead by example.


Determined: We anticipate and overcome challenges. We are resilient in the face of obstacles and are committed to the success of every member of the Yellowstone community.


Excellence: We hold everyone (families, students, colleagues) to the highest standard of excellence and constantly look for ways to enhance the Yellowstone experience.




Location - Yellowstone Academy

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