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Administrative Assistant

The Woodlands

Houston's largest real estate brokerage is seeking a front desk Administrative Assistant. Are you friendly and eager to jump in and help? We are looking for Rock Stars who thrive in a team environment!

 

You will be a team player with a smiling voice and excellent customer service skills.  Our customers and agent associates are the best in the business, and we are committed to giving them and their clients a world-class concierge experience at our front desk.

 

Responsibilities

  • Manage front desk, welcoming and greeting clients, customers, and agents
  • Answer and direct incoming calls on a multi-line system, welcome clients and
  • Maintain a helpful and cheerful attitude
  • Data entry, scanning, faxing, email
  • Assign and track SUPRA lock boxes
  • Maintain inventory of office supplies
  • Maintain front office physical environment
  • Distribute daily mail, including monitoring of outgoing mail and overnight packages.
  • Order and maintain office supplies.
  • Coordinate office and office equipment maintenance as needed.
  • Manage office website, blog, Facebook and LinkedIn accounts
  • Assist agents with marketing and print media set up and ordering
  • Enter listings, sale records, and update status changes and revisions in Back Agent, MLS, and DPN
  • Process Agent Checks
  • Overseeing the day-to-day running of the office
  • Assist with other tasks as needed

 

Basic Skills/Qualifications

  • 1 years front office experience
  • Real estate experience preferred but not mandatory
  • Technologically savvy, able to learn new programs quickly; MUST be proficient in Word, Excel, Power Point, Publisher, Outlook
  • Strong verbal and written communication skills
  • Ability to multi-task in a fast paced environment with attention to detail
  • Strong customer service and creative problem solving experience
  • Ability to work independently
  • Deadline driven, proficient in time management and extremely organized
  • Open to new ideas and systems
  • Able to stay calm and patient when faced with emotional situations

 

Location - The Woodlands

 
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