LEGAL ADMINISTRATIVE ASSISTANT

Coulson Oil Company

Job Description

Title:  Legal Administrative Assistant

Reports to: General Counsel

Company:  Coulson Oil, Inc.

Classification:  Non-Exempt

Position Description Summary:

The Legal Administrative Assistant is responsible for supporting the General Counsel in a legal environment. This position conducts legal research, drafts legal documents, manages schedules, and ensures the efficient and effective administration of the office.

Essential Duties and Responsibilities:

• Perform accurate legal research and analysis
• Compile, proofread and revise drafts of legal documents and reports
• Daily recordkeeping with electronic and hard copy filing of documents
• Liaise with other departments or functions (payroll, accounting, retail, etc.)
• Obtain relevant information from other organizations or agencies
• Create and organize information and generate reference tools for easy use by the office
• Prepare and format legal and management reports
• Maintain and update databases and tracking systems
• Make certain that all records are filed correctly and kept confidential
• Respond to all case-related queries information
• Ensure efficient and effective administrative information and assistance
• Regular attendance to work
• Other projects and duties as assigned by management

Knowledge, Skills and Abilities

• Excellent skills in MS Office Suite, Lexis-Nexis (any other software??)
• Ability to interact with all levels in an organization.
• Ability to work independently with minimal supervision
• Ability to work under pressure and meet deadlines
• Knowledge of data bases and tracking systems
• Excellent written skills
• Attention to detail and problem-solving ability
• Excellent interpersonal skills
• Reliable, personable and resourceful
• Analytical thinker with detailed research proficiencies

Basic Qualifications:

• 3-5 years’ experience in a legal environment
• Paralegal certificate preferred
• HS diploma or equivalent
• Ability to handle data with confidentiality
• Good organizational and time management skills
• Excellent skills in MS Office suite.
• Must have a valid driver's license and be able to pass MVR standards.
• Must be legally authorized to work in the United States

I understand that the list of requirements, essential functions, duties, and responsibilities is not exhaustive but is merely the most accurate list for a job with Coulson Oil Company (the Company).  Management reserves the right to revise the job description and to require that other tasks be performed when the circumstances of the job change, i.e., emergencies, changes in personnel, workload or technical development.  I also acknowledge and understand that this job description is not a contract of employment with the Company for any specific duration or for any other purpose. 

Equal Opportunity Employer