Staff Accountant

ACCTNG: Accounting Dept

Job Purpose

The Staff Accountant is responsible for supporting senior accountants and managers in carrying out the property financial reporting responsibilities of the accounting department.

Duties and Responsibilities

• Prepare timely and accurate monthly property financial statements.
• Follow a monthly property accounting checklist for all assigned properties to ensure required information is prepared timely.
• Prepare bank reconciliations for all assigned properties.
• Prepare and update workpapers supporting financial statement balances for all assigned properties.
• Prepare and post gross potential rent entry each month.
• Follow up on outstanding issues timely – including deposit errors, owner-provided entries, etc.
• Support Regional Property Managers (RPMs) in answering accounting-related questions from property owners and communicating with owners as needed.
• Review for accuracy the site manager data entry including charges, receipts and vendor invoices.
• Prepare and post journal entries and attach supporting documentation.
• Gain general understanding of property management software and tasks performed by other team members including charge, receipt, payable and disbursement processes.
• Process payables for owner distributions and management fees.
• Monitor receipt and payment of mortgages, property taxes, insurance invoices, and other recurring bills to ensure timely payment.
• Coordinate with RPMs in finalizing monthly financial statements, including any needed reclassifications, journal entries, research, and/or explanations.
• Resolve review notes generated by the senior accountant or manager during financial statement review.
• Timely complete preliminary financial prep work at month-end.
• Protect the company’s value by keeping information confidential.
• Accomplish accounting and organizational mission by successfully meeting all deadlines.
• Develop knowledge of the property management industry to successfully review month-end reporting package for reasonableness and to assist RPMs in overall understanding of financial activity.
• Proactively strive to improve accounting processes and take on special projects, as needed.
• Perform such other accounting, financial or administrative tasks as may be required.

Qualifications

• Bachelor's degree (from accredited college or university) in accounting, finance, or business with emphasis in accounting.
• Working knowledge of the following:
  • Accounts Receivable
  • Accounts Payable
  • Cash Management
  • Reconciliation of bank accounts
  • Preparation of supporting financial reports
  • Assisting auditors / tax preparers for year-end reporting
• Attention to detail and troubleshooting/problem-solving skills
• Initiative and a collaborative approach that facilitates contribution as a valuable part of the team.
• Proficiency in Microsoft Office applications, specifically Excel and Word.
• Experience with YARDI Property Management Software preferred.
• Ability to effectively communicate both orally and in writing with peers, managers and clients.
• Dependability & flexibility with willingness to work the hours necessary, especially for meeting department deadlines.
• Able to maintain a high level of confidentiality.

Working Conditions

• Specific with general accountant work.
• Indoors (100% of the time)

 

Physical Requirements

• Stand and walk or sit alternatively depending on specific needs of the day.
• Occasional need to perform the following physical activities (1% - 33% of the time):
  • Bend/Stoop/Squat/Kneel
  • Climb Stairs
  • Push and or pull –open and close doors, etc.
  • Reach above shoulder – retrieve supplies
• Frequent need (33% to 66% of the time) to perform standing and walking activities
• Constant need (66% to 100% of the time)
  • Writing/typing – corporate, inter-office, client communication
  • Grasping/turning – telephone, doorknob use
  • Finger dexterity – typing, operation of office equipment
• Lift/Carry (paperwork, deliveries, files, miscellaneous):
  • Constant (66%-100%) – under 10 lbs.
  • Frequent (33%-66%) – 10 – 25 lbs.
  • Occasional (1% - 33%) – 20 – 25 lbs.
  • Rare (less than 1%) – over 25 lbs.

Vision Requirements

• Constant need (66% to 100% of the time) to complete forms, read and review reports, answer a wide variety of correspondence, view computer screen. Frequent need to see small details.
• Constant need (66% to 100% of the time) to see things clearly beyond arm's reach.

Hearing Requirements

• Constant need (66% to 100% of the time) to communicate over telephone and in person with coworkers and clients

???????Speaking Requirements

• Constant need (66% to 100% of the time) to verbally communicate over the telephone and in person with coworkers and clients.

 

Driving/Traveling Requirements

 

• Occasional need (1% to 33% of the time) to utilize personal transportation to complete work responsibilities.
• Must have a valid driver's license and automobile insurance.

 

Reasoning Development Requirements

 

• High. Must be able to apply principles of logical thinking to define problems, collect pertinent data, establish facts, draw valid conclusions and initiate appropriate course of action.
• Must effectively convey ideas, images and goals to a diverse group of personalities.

 

The qualification requirements, physical demands and work environment characteristics described in this job description are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this job.

This job description in no way states or implies that the essential duties described are the only responsibilities. The employee is required to follow any other instruction and to perform any other work duties at the request of the supervisor or other management personnel.