CPSE Evaluation Compliance & Quality Assurance Specialist

Bronx Community

CPSE Evaluation Compliance & Quality Assurance Specialist

Department: CPSE / Multidisciplinary Evaluations
Reports To: Chief Programming Officer
Employment Type: Part-Time | Remote | Fee-for-Service | Non-Exempt W-2
Compensation: $50 per completed and approved case
Schedule: Flexible; based on authorized workload and assigned cases

ABOUT THE INSPIRED COMMUNITY PROJECT

At The Inspired Community Project (TICP), we are reimagining early childhood education and intervention through equity, inclusion, and community-centered care.

Based in the Bronx, TICP provides inclusive services for neurodivergent and neurotypical children and their families through Early Intervention, CPSE/CSE programming, multidisciplinary evaluations, special education, and related therapeutic services.

Our work is rooted in the belief that children and families deserve access to high-quality, culturally responsive, neurodiversity-affirming services within their own communities. We approach our work collaboratively, recognizing that meaningful outcomes happen when families, educators, clinicians, and community partners work together.

THE ROLE

The CPSE Evaluation Compliance & Quality Assurance Specialist supports TICP’s Multidisciplinary Evaluation (MDE) program by helping ensure that evaluation records are accurate, complete, clinically sound, consistent, and ready for use in the CPSE process.

This role serves as an important quality checkpoint between individual evaluations and the final documentation used to support educational planning. The Specialist reviews information across multiple disciplines, identifies gaps or inconsistencies, integrates findings into required documentation, and collaborates with evaluators and TICP team members to resolve outstanding concerns.

This position is ideal for someone who is highly detail-oriented, understands the preschool special education evaluation process, and can look at a child's evaluation record as a whole—not simply as a collection of individual reports.

At TICP, quality assurance is not just about checking boxes. It is about ensuring that the documentation accurately tells the story of the child, reflects the family's concerns and priorities, supports appropriate educational planning, and meets applicable program and regulatory requirements.

WHAT YOU'LL DO

Evaluation Review & Quality Assurance

• Review multidisciplinary CPSE evaluation reports for completeness, accuracy, consistency, clinical quality, and overall documentation standards.
• Confirm that reports appropriately document relevant findings, areas of need, recommendations, and supporting information.
• Identify missing information, inconsistencies, discrepancies, or documentation that requires clarification or correction.
• Communicate documentation concerns to evaluators or appropriate TICP team members and follow through until identified issues are appropriately addressed.
• Ensure evaluation documentation is clear, organized, internally consistent, and appropriate for CPSE educational planning.
• Support timely movement of cases through TICP's evaluation and quality assurance process.

Multidisciplinary Integration

• Review and synthesize findings from multiple evaluation disciplines, which may include:
  • Psychological
  • Special Education
  • Speech-Language
  • Occupational Therapy
  • Physical Therapy
  • Other evaluations authorized as part of the multidisciplinary process
• Identify areas in which findings across disciplines are consistent, complementary, or require further clarification.
• Ensure information from individual evaluations is accurately represented within the child's overall evaluation record.
• Integrate multidisciplinary information into TICP's required master documentation and summary templates.
• Help ensure that recommendations appropriately reflect the child's identified strengths, needs, and evaluation findings.

CPSE Documentation & IEP Support

• Integrate evaluation findings into TICP's Master Summary Template.
• Incorporate relevant evaluation information into the Master IEP Template, as applicable.
• Prepare and/or support completion of required Outcome Summary documentation.
• Compile goals submitted by individual evaluators and accurately incorporate them into the appropriate sections of the IEP documentation.
• Review goals for alignment with identified areas of need and recommendations reflected within the evaluation record.
• Ensure service recommendations and relevant findings are accurately and consistently reflected throughout required documentation.
• Identify documentation requiring evaluator clarification before finalization.

Compliance & Documentation Monitoring

• Review documentation for alignment with applicable CPSE requirements, TICP policies and procedures, and professional documentation standards.
• Confirm that required case documentation is complete before cases move forward in the evaluation process.
• Maintain accurate records of cases reviewed, corrections requested, and outstanding documentation needs.
• Track recurring documentation concerns and communicate trends that may indicate a need for additional evaluator guidance, training, or process improvement.
• Support internal quality assurance reviews and preparation for audits or monitoring activities, as needed.
• Help strengthen consistent documentation practices across TICP's multidisciplinary evaluation team.

Communication & Collaboration

• Communicate professionally, clearly, and promptly with evaluators, administrative staff, and program leadership regarding documentation questions or concerns.
• Provide constructive and specific feedback when information is incomplete, unclear, inconsistent, or requires correction.
• Collaborate with the CPSE/MDE team to support timely completion and submission of evaluation documentation.
• Follow up on outstanding corrections and documentation requirements when necessary.
• Escalate significant compliance, documentation, or quality concerns to the appropriate supervisor or administrator.
• Participate in virtual meetings, case discussions, or quality assurance conversations when needed.

WHAT WE'RE LOOKING FOR

Required Qualifications

• Bachelor's or Master's degree in Special Education, Psychology, Speech-Language Pathology, Occupational Therapy, Physical Therapy, Social Work, Education, or another related field.
• Strong understanding of clinical, educational, or developmental documentation.
• Excellent written communication, proofreading, and organizational skills.
• Strong attention to detail and ability to identify discrepancies across multiple documents and sources of information.
• Ability to synthesize clinical and educational information into clear, organized documentation.
• Ability to work independently in a remote environment while managing case-specific deadlines.
• Strong computer, electronic documentation, and document-management skills.
• Ability to communicate feedback professionally and collaboratively.

Strongly Preferred

• Experience with CPSE, preschool special education, Early Intervention, multidisciplinary evaluations, or IEP development.
• Familiarity with CPSE terminology, educational recommendations, goals, service planning, and evaluation documentation.
• Previous experience reviewing or preparing multidisciplinary evaluation summaries.
• Experience integrating findings from multiple clinical or educational disciplines.
• Knowledge of New York City preschool special education processes.
• Experience with quality assurance, compliance monitoring, chart review, or clinical documentation review.
• Experience working with electronic case-management or documentation systems.

SUCCESS IN THIS ROLE LOOKS LIKE

A successful CPSE Evaluation Quality Assurance Specialist will:

• Maintain a consistently high level of accuracy and attention to detail.
• Complete assigned case reviews within established timelines.
• Identify documentation concerns before they interfere with case completion or CPSE processing.
• Ensure multidisciplinary findings are accurately and consistently integrated across required documentation.
• Communicate corrections and concerns promptly, respectfully, and clearly.
• Maintain organized records of reviewed cases and outstanding items.
• Recognize recurring documentation trends and help TICP continuously strengthen its evaluation processes.
• Maintain confidentiality and professional standards at all times.
• Support TICP's commitment to high-quality, family-centered, culturally responsive, and compliant services.

WORK ENVIRONMENT & SCHEDULE

This is a part-time, fully remote, fee-for-service position.

Work is assigned based on authorized cases and program needs. The schedule is flexible; however, assigned cases must be completed within established program and case-specific timelines.

The employee must be able to work independently, manage multiple documents and cases, respond to communication within reasonable timeframes, and participate in phone or virtual meetings when necessary.

Because case volume may fluctuate, TICP does not guarantee a minimum number of cases or hours unless otherwise stated in writing.

COMPENSATION

This position is compensated at $50 per completed and approved case.

This is a non-exempt, W-2, fee-for-service position. Compensation is based on authorized case-related work completed in accordance with TICP's documentation, quality assurance, and payroll procedures.

Only cases assigned or otherwise authorized by TICP are eligible for payment. Cases requiring correction or additional work must be completed in accordance with TICP's quality assurance requirements before being considered complete.

Nothing in this compensation structure changes the employee's classification as a W-2 employee or any rights provided under applicable federal, New York State, or New York City law.

CONFIDENTIALITY & PROFESSIONAL STANDARDS

The CPSE Evaluation Quality Assurance Specialist will have access to confidential student, family, clinical, educational, and organizational information.

The employee is expected to:

• Maintain strict confidentiality at all times.
• Access confidential information only as necessary to perform assigned job responsibilities.
• Protect electronic and written records from unauthorized access, disclosure, or use.
• Follow all applicable federal, state, and local confidentiality and privacy requirements, including FERPA, HIPAA when applicable, New York State requirements, and TICP policies and procedures.
• Maintain appropriate professional and ethical standards when reviewing clinical and educational documentation.

EQUAL EMPLOYMENT OPPORTUNITY

The Inspired Community Project is committed to creating and maintaining an inclusive, respectful, and equitable workplace.

TICP provides equal employment opportunities to qualified applicants and employees and does not discriminate on the basis of any characteristic protected by applicable federal, New York State, or New York City law.

We value the different backgrounds, experiences, perspectives, and identities that our team members bring to our work and believe they strengthen our ability to serve children, families, and our community.