Administrative Assistant to VP for Field Ministries

Headquarters

Reports to: Vice President for Field Ministries                            

Hours: 20 Hours Per Week On Average

Location: Englewood, CO

Compensation: $20.00 per hour plus Vacation, Sick and Holiday Pay

Purpose:

The Administrative Assistant performs administrative duties and provides support for the Vice President for Field Ministries.  This position anticipates the needs of the VP and field ministry team members, resolves operational and administrative issues before they arise, and executes tasks and projects under their area of responsibility with expertise.

Duties and Responsibilities:

• Prepare, distribute, create, record, track, and maintain communications, files, and assignments.
• Schedule and coordinate appointments, meetings, special events, conference calls, webinars, and other events, and provide timely reminders.
• Coordinate communications, including taking calls, responding to emails, and routing correspondence.
• Assist the VP for Field Ministries by recording minutes at selected meetings. To include follow-up on action items and providing regular updates as needed.
• Coordinate travel arrangements.
• Maintain a calendar for the Field.
• Monitor and communicate Field movement and status, this includes participation in monthly Mission Movement meetings and Field Leader Meetings.
• Some travel may be required to attend field conferences and visit ministries in the United States and globally.
• Other duties as assigned.

Minimum Job Requirements:

• Minimum 2 years of experience (4+ years preferred) as an administrative assistant or similar position. Ministry non-profit experience preferred.
• Advanced Microsoft Office skills, with an ability to become familiar with organization specific programs and software.
• Excellent organizational, project management, and problem-solving skills with impeccable multi-tasking abilities.
• Ability to set priorities and meet deadlines.
• Ability to work independently and with others to meet goals with minimal supervision.
• Understanding of and commitment to working in a nonprofit, Christian organization and willingness to deploy Cadence Mission/Vision.
• Possess strong interpersonal skills. Demonstrate the wisdom and ability to maintain confidentiality, remain open to others’ ideas, and exhibits willingness to try new things.
• Possess strong written and verbal communication skills, including conflict resolution—the individual edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information.

Physical Demands/Work Environment: 

Office environment; occasional domestic and international travel.

Cadence International is an evangelical mission agency dedicated to reaching the military communities of the United States and of the world with the Good News of Jesus Christ. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is regularly required to stand, sit, walk, climb stairs, bend, reach, talk, listen and occasionally lift and/or move up to 20 pounds. The employee is required to have normal, corrective vision range, ability to see colors and distinguish letters, numbers and symbols.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Important Notice: The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of responsibilities, duties and skills required of personnel in the classification.

Equal Employment Opportunity: (Minorities/Women/Disabled/Veterans)

Cadence is dedicated to the principles of equal employment opportunity. The organization prohibits unlawful discrimination against applicants or employees on the basis of age, race, sex, color, genetic information, national origin or disability in accordance with applicable legal requirements. This prohibition includes unlawful harassment because of an individual’s membership in any of these protected classes.

Because it is a religious organization, Cadence is permitted by law to use its religious doctrines and practices as a basis for hiring and other employment decisions with all employees. In addition, employees having ministerial functions, including missionaries and employees in leadership roles, may be subject to special requirements or qualifications based upon religious principles.

Cadence International will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.